Mẫu thư giao dịch doanh nghiệp

Sample Business Letters (101-200)
(Sample Business Letters are listed in Alphabetical Orde)
Disclaimer: Be aware that some of these sample letters have legal, financial, or other
implications. If you are not sure about the use of any letter, consult with an appropriate
professional first.
Index
101. Commitment Form (Advertising)
102. Company Bonus Letter
103. Company Credit Account Approval Letter
104. Company Credit Account Denial for Unfavorable Report
105. Company Credit Account Denial Letter
106. Complimentary Letter to Employee on Handling of Difficulty
107. Complimentary Letter to Employee on Handling of Emergency
108. Complimentary Letter to Hotel
109. Complimentary Letter with Individual Commendation
110. Confidential Information Agreement
111. Confidentiality Agreement Between Firms
112. Confirmation of Acceptance of Employee Suggestion
113. Confirmation of Extension of Payment Date
114. Confirmation of Interview Appointment
115. Confirmation of Purchase Agreement
116. Confirmation of Telephone Report of Problem
117. Confirmation of Verbal Order
118. Congratulations on a Job Well Done
119. Congratulations on Employee on 5-Year Anniversary
120. Congratulations on Expansion
121. Congratulations on Formation of New Company
122. Congratulations on Increased Sales
123. Congratulations on Outstanding Achievement
124. Congratulations on Promotion 1
125. Congratulations on Promotion 2
126. Congratulations to New Business
127. Congratulations to New Owners
128. Consignment Agreement
129. Consignment Letter
130. Consumer Credit Application
131. Consumer Credit Application Form
132. Contract 1, Goods
133. Contract 2, Goods
134. Contract Proposal for Services
135. Conversion of Open Account to C.O.D.
136. Correction of Deposition
137. Corrections to Derogatory Credit Report
138. Cover Letter for Loan Book
139. Cover Letter in Response to Catalog Request
140. Cover Letter, Product Literature in Response to Phone Inquiry
141. Cover Letter, Renewed Charge Card
142. Credit Dept Report to Collections on Past Due Account
143. Credit Extension to Past Due Preferred Customer
144. Customer Incentive Program Announcement
145. Customer New Charge Card Cover Letter
146. Customer Revival, Auto Mechanic
147. Customer Revival, Preferred Customer Private Sale
148. Customer Revival, Product Sales
149. Customer Revival, Small Shop
150. Customer Service Request Form
151. Decline of Venture Offer
152. Decline to Interview Referred Job Applicant
153. Deliveries Held Until Past Due Balance Paid
154. Demand by Secured Party for Possession of Collateral
155. Demand for Acknowledgement of Shipping Dates
156. Demand for Delivery
157. Demand on Guarantor
158. Demand that Future Payments Be by Certified Check
159. Demand to Endorsers for Immediate Payment
160. Denial of Request for Additional Discount
161. Denial of Request for Extension of Time
162. Denial of Request for Quarterly Billing
163. Directed Letter of Recommendation Requesting Reply
164. Discharge of Security Interest
165. Disclosure of Investigative Consumer Reports
166. Disclosure Statement, Fair Credit Reporting Act
167. Discreet Letter of Resignation
168. Disputed Balance Notice
169. Employee Invention Agreement
170. Employee Non-Compete Agreement
171. Employee Non-Compete Agreement (Specific Radius)
172. Employee Photo and Recording Release
173. Employee Suggestion for Company Meeting
174. Employer's Verification on Loan Applicant
175. Employment Agreement
176. Employment Agreement
177. Employment Information Form
178. Employment Letter
179. Employment Reimbursement Agreement
180. Equipment Leasing Agreement
181. Equipment Maintenance Agreement
182. Escrow Check Receipt
183. Escrow Fee Worksheet
184. Expense Account Statement
185. Expense Account Statement Form
186. Explanation for Delay of Partial Shipment
187. Explanation of Insurance Rate Increase
188. Extension of Lease
189. Fictitious Name Certificate - By Corporation
190. Fictitious Name Certificate - Individual
191. Fictitious Name Certificate - Partnership
192. Fifth Overdue Payment Reminder, Notice of Credit Hold
193. Final Demand for Payment on Delinquent Account
194. Final Notice Before Legal Action
195. Final Notice of Impending Litigation
196. Final Warning Before Dismissal
197. Financing Statement
198. Firm Letter on Past Due Account
199. Five Day Demand for Payment
200. Follow Up Letter, Travel Agency
101. Commitment Form (Advertising)
COMMITMENT FORM
CLIENT:_________________________ DATE_________________
DESCRIPTION
ART WORK FOR BILLBOARD DESIGN:
Includes conceptual layouts, comprehensive layout, artist's renderings, preparation of camera -
ready mechanicals.
Estimated cost $250.00
(Typography costs are extra)
This commitment form is to serve as Client's written authorization for (firm) to perform
services and/or contract with suppliers for the above described items or services (radio,
television, magazine, publication, outdoor advertising, artwork, production, etc.) on client's
behalf. Client's signature also indicates understanding of estimates, prices, terms and liability
to (firm) for said items or services.
Alterations or revisions of above specifications involving extra costs will be executed only
upon additional written orders.
ACCEPTED______________________
DATE__________________________ CLIENT____________________
AGENCY_____________________
102. Company Bonus Letter
Dear
The presentation you prepared for the (description of project) was truly outstanding. There is
no doubt that we were awarded this project due to your fine work.
Please accept the enclosed check as our way of saying thank you for a job well done.
103. Company Credit Account Approval Letter
Dear
We have reviewed your application for credit, and it is our pleasure to inform you that an
account has been opened for your company.
Please feel free to use your account as often as you wish. A descriptive brochure is attached
which outlines the terms and conditions upon which this account has been opened.
Should your credit requirements change, or should you have any questions regarding your new
account, call this office and ask to speak to one of our account representatives. When you call,
please have your account number available, in order that we might have quick access to your
file.
104. Company Credit Account Denial for Unfavorable Report
Dear
Thank you for your recent application for credit with our firm. We regret to inform you that
we cannot extend credit terms to you at the present time, based on the report we received back
from our credit bureau:
If you feel that there may be some errors in the records of the credit reporting agency, we
suggest that you contact them and review their current information. In the event that there
have been errors made, please direct them to submit a revised report to us for our
reconsideration.
We would be most happy to welcome you as a customer and to accommodate you in any way
possible under the circumstances. We do have a layaway plan and various other options that
are available to our cash customers.
Please feel free to call me if you have any questions or if I can be of assistance to you in any
way.
105. Company Credit Account Denial Letter
Dear
We have reviewed your application for open account terms, and at this time are unable to open
an account for your company. Should circumstances change in the future, please feel free to
resubmit an application.
We value your business, and hope to keep you as a customer. As a cash customer you will be
advised of all special sales, and we know that you will find our prices and services competitive
enough to allow us to continue serving you.
If you have any questions about this decision, or if I may be of any help in any way with
regard to your dealings with our company, please contact me at the above office.
106. Complimentary Letter to Employee on Handling of Difficulty
Dear
Several of your associates in the shipping department have informed me of the incident that
occurred last Friday with a representative of Gene's Tool Supplies. They have all agreed that
this driver hurled some extremely abusive language at you and that his actions were
unjustifiably offensive. They also all agreed that you remained a gentleman throughout the
entire time, attempting to solve the problem. I compliment you on your self-control, and in
handling the situation in such an exemplary manner. I have placed a call to the owner of
Gene's Tools and fully anticipate your receiving an apology from them.
107. Complimentary Letter to Employee on Handling of Emergency
Dear
You are to be highly commended for the way that you handled the emergency that occurred
yesterday.
The paramedics have informed us that if you hadn't acted as quickly as you did, our customer's
attack might have been fatal. Thanks to your fast reaction, she is already out of intensive care
and on the road to recovery.
We are very proud of your association with our organization.
108. Complimentary Letter to Hotel
Dear
Our (name of event) that was held at your hotel was extremely successful.
The compliments that I have received on your staff's courteousness and the excellent food that
your chefs prepared for the occasion have been numerous.
Thank you for helping to make our event a success.
109. Complimentary Letter with Individual Commendation
Dear Our "Talent Night in St. Petersburg" promotion was greeted with a great deal of
enthusiasm by the community, and I want to take this opportunity to thank you for all of your
encouragement and support.
As always, all of the staff at WQOL were extremely cooperative. I must, however, single out
one in particular who worked exceptionally hard to make it the success it was. This is Judith
Blakely, who seems to have an unlimited amount of energy and holds firmly to the conviction
that if it is worth doing, it is worth doing it right. It is fair to say that without her help, this
event would not have been nearly as successful as it was. We played to a full house. What
more is there to say!
We will be looking forward to a repeat performance. It has been a joy working with your fine
staff.
110. Confidential Information Agreement
CONFIDENTIAL INFORMATION AGREEMENT
In consideration of being employed by_ (Company), the undersigned hereby agrees and
acknowledges:
1. That during the course of my employ there may be disclosed to me certain trade secrets of
the Company; said trade secrets consisting of:
a) Technical information: Methods, processes, formulae, compositions, inventions, machines,
computer programs and research projects.
b) Business information: Customer lists; pricing data; sources of supply; and marketing,
production, or merchandising systems or plans.
2. I shall not during, or at any time after the termination of my employment with the Company,
use for myself or others, or disclose or divulge to others any trade secrets, confidential
information, or any other data of the Company in violation of this agreement.
3. That upon the termination of my employ from the Company:
a) I shall return to the Company all documents relating to the company, including but not
necessarily limited to: drawings, blueprints, reports, manuals, correspondence, customer lists,
computer programs, and all other materials and all copies thereof relating in any way to the
Company's business, or in any way obtained by me during the course of my employ. I further
agree that I shall not retain any copies of the foregoing.
b) The Company may notify any future or prospective employer of the existence of this
agreement.
c) This agreement shall be binding upon me and my personal representatives and successors in
interest, and shall inure to the benefit of the Company, its successors and assigns.
d) The unenforceability of any provision to this agreement shall not impair or affect any other
provision.
e) In the event of any breach of this agreement, the Company shall have full rights to
injunctive relief, in addition to any other existing rights, without requirement of posting bond.
111. Confidentiality Agreement Between Firms
CONFIDENTIALITY AGREEMENT BETWEEN FIRMS AGREEMENT and
acknowledgement between _ (Company), and _ (Undersigned).
Whereas, the Company agrees to furnish the undersigned certain confidential information
relating to the affairs of the Company for purposes of: (Describe)
-
,and
Whereas, the undersigned agrees to review, examine, inspect or obtain such information only
for the purposes described above, and to otherwise hold such information confidential
pursuant to the terms of this agreement, BE IT KNOWN, that the Company has or shall
furnish to the undersigned certain confidential information, as set forth on attached list, and
may further allow the undersigned the right to inspect the business of the Company and/or
interview employees or representatives of the Company, all on the
following conditions:
1. The undersigned agrees to hold all confidential or proprietary information or trade secrets
("information") in trust and confidence and agrees that it shall be used only for the
contemplated purpose, shall not be used for any other purpose or disclosed to any third party.
2. No copies will be made or retained of any written information supplied.
3. At the conclusion of our discussions, or upon demand by the Company, all information,
including written notes, photographs, memoranda, or notes taken by you shall be returned to
us.
4. This information shall not be disclosed to any employee or consultant unless they agree to
execute and be bound by the terms of this agreement.
5. It is understood that the undersigned shall have no obligation with respect to any
information known by the undersigned or generally known within the industry prior to date of
this agreement, or becomes common knowledge within the industry thereafter.
Dated: _
112. Confirmation of Acceptance of Employee Suggestion
Dear
Your suggestion that we recycle the trims from our vinyl production has been analyzed and
found to be an extremely viable idea.
This recycling process, which will be implemented in six to eight weeks from now, will result
in direct savings to our firm. We commend you for your inventiveness!
Please accept our congratulations on the adoption of your recommendation and our thanks for
your enthusiastic attitude.
113. Confirmation of Extension of Payment Date
Dear
This will acknowledge our telephone conversation of this date. As was stated in our letter
dated (date) , we should be receiving our financing by (date)
In view of the above, we would appreciate your extending the date for our payment of the
account until (date) This will enable us to make sure that all of the appropriate documents
have been prepared.
We appreciate your courtesies, past and present. It has been a pleasure doing business with
your company and we look forward to years of pleasant associations.
114. Confirmation of Interview Appointment
Dear
Thank you for your courteous request to interview one of our officers for the article you are
writing about our business.
(name of individual) will be pleased to meet with you at our offices at (address) , on (day) ,
(date) , at (time) I believe that you will find him to be extremely knowledgeable about our
business and the role we play in relationship to our industry.
Thank you for your interest in our firm
115. Confirmation of Purchase Agreement
Dear
This letter will serve to confirm our agreement regarding your purchase of, and payment for,
certain merchandise from our company.
We have agreed to ship the following merchandise to you:
You agree to abide by our printed terms and conditions, and you additionally agree to pay for
the merchandise in three equal payments. The first payment shall be sent
so as to be received by my office not later than (date) The second payment shall be received
not later than thirty days later, and the third payment shall be received not later than thirty
days after the second payment. In no event shall payment be received later than (date)
Please sign a copy of this letter and return it to me. Upon receipt of your confirmation of our
agreement, I shall release shipment of the aforementioned merchandise.
116. Confirmation of Telephone Report of Problem
Dear
This will confirm our telephone conversation of (date) wherein I informed you that there was a
problem with the (service performed)
As I stated, (description of problem)
It is my understanding that you will (commitment of service company) in order to resolve this
problem.
Thank you for your cooperation in this matter.
117. Confirmation of Verbal Order
CONFIRMATION OF VERBAL ORDER
Date: _
To: _ (Supplier)
This letter shall confirm your acceptance of verbal order communicated to you on _. A copy of
our purchase order containing the state terms is attached. Unless we receive objection within
ten days of your receipt of this order, we shall expect delivery of all ordered goods on the date
indicated.
Very truly yours,
118. Congratulations on a Job Well Done
Dear
The displays you created for the "Summer's Coming" promotion are just beautiful. Several of
the sales personnel told me that they have received numerous compliments from the customers.
Congratulations on a job well done.
119. Congratulations on Employee on 5-Year Anniversary
Dear
(date) will mark your fifth anniversary as a member of the (name of firm) We would like to
take this opportunity to thank you for these past five years of fine workmanship and company
loyalty.
We know that the growth and success of our company is largely dependent on having strong
and capable staff members, such as yourself, and recognize the contribution you make in
helping us maintain the position we enjoy in the industry.
We are hoping that you will remain with us for many years to come and would like to offer
our congratulations on this anniversary.
120. Congratulations on Expansion
Dear
When we received your notice of expansion, we at (name of firm) were elated.
There are few firms that can boast of the success you have achieved over such a relatively
short period of time. A great deal of that success, in our opinion, must be directly attributed to
your strong leadership and the sense of direction that you provide.
Please accept our heartiest congratulations and best wishes for your continued success.
121. Congratulations on Formation of New Company
Dear
It was with great pleasure that I read your announcement of the formation of your new
company. You have certainly chosen an area that is coming into its own. I know that with your
background, expertise and enthusiasm, your firm should make quite an impression in the
industry.
My congratulations and best wishes for your success.
122. Congratulations on Increased Sales
TO: Sales Department Members
FROM: H.C. Chambers
SUBJECT: Monthly Results
The numbers are in and I am proud to inform you that our total sales for the period of April
15th through May 15th amount to $358,466.00, which represents a 10% increase over our sales
for the preceding period.
You have achieved the goal we established in the first week of April, and you are all to be
highly commended for your achievement. Congratulations!
123. Congratulations on Outstanding Achievement
Dear
You have proven the skeptics wrong and accomplished what most said was impossible.
There is no doubt that your recent achievements will be spoken of for some time to come and
that the admiration for your accomplishments is felt by all of us within the industry as well as
the general public.
Please accept my heartiest congratulations for your success.
124. Congratulations on Promotion 1
Dear
Congratulations on your recent promotion to (position)
I know how hard you have worked to earn the recognition you presently enjoy at (name of
firm) , and I feel that they are very wise in having made their choice.
Please accept our best wishes for your success in your new position.
125. Congratulations on Promotion 2
Dear
It was with great pleasure that I read of your promotion to the position of (position) with
(name of firm)
I am sure your firm has made a very wise choice and that you will excel in your new role as
(position)
Please accept my congratulation on your promotion and my very best wishes for your
continuing success.
126. Congratulations to New Business
Dear
Congratulations on the opening of your new gallery.
We know that every business requires a good bookkeeping system, and have developed
complete programs for businesses of all sizes. While some systems are more extensive than
others, they all have a mutual goal; to minimize paperwork, conserve time spent on
bookkeeping, and provide a simple format for keeping records in good order.
I have enclosed our brochure and price list for your review. Upon your request, I will be happy
to arrange a convenient time for one of our salesmen to meet with you at your location.
Best wishes for your success.
127. Congratulations to New Owners
Dear
As the new owners of (establishment name) , please accept our congratulations and very best
wishes for your success.
(name of company) is a well established supplier of beef and provisions to many of the finer
hotels and restaurants in (city) and its vicinity. We specialize in choice and prime, portion
controlled, pork, lamb, veal and western beef. We have enclosed a price list for your review,
but would like to add that there are specific quantity discounts that are available.
(name of rep) , our sales representative for your area would be pleased to come to the (name of
restaurant) at your convenience to show you the quality of our products and discuss our terms
and prices with you.
Please call (phone) for an appointment.
128. Consignment Agreement
CONSIGNMENT AGREEMENT
This agreement is made on (date) between (name of shop) , herein referred to as "Seller", and
(individual)
Whereas (individual) wishes to sell (description of item(s)) by consigning said item(s) to
(name of shop) for sale, it is understood:
That Seller agrees to display item(s) in a prominent place in his establishment.
That Seller will make every attempt to obtain the best possible price for the consigned
merchandise and will accept no less than $ as purchase price.
That for his efforts Seller is entitled to retain (percent) of the purchase price.
That should a sale be effectuated, Seller shall forward a check for the amount of the full
purchase price less the aforementioned (percent) to Consignee within 10 days of the receipt of
same.
That Seller represents that he maintains insurance for theft and damage, and that the consigned
merchandise will be covered by said insurance while it is in his possession.
That Consignee agrees to leave the merchandise with Seller for a minimum of (time)
That should the merchandise remain unsold at the end of the consignment period and an
election be made by the Consignee to remove said merchandise, any costs incurred by the
delivery of same to Consignee shall be borne by Consignee.
129. Consignment Letter
Dear
This is to confirm our agreement whereby you will be offering for sale in your shop my (item
(s)
It is my understanding that you will accept no less than $ for this item and, in the event of a
sale, your consignment fee will be (percent) of the purchase price. It is my further
understanding that you will inform me of a sale immediately. I agree to leave my (item) on
consignment with you for a period of (time), and the same will be covered under your
insurance policy for theft or damage for said time that it is in your possession.
If the terms set forth herein conform with your understanding of our verbal agreement, please
indicate your acceptance by signing in the space provided for your
signature.
130. Consumer Credit Application
CONSUMER CREDIT APPLICATION
Name _ Date _
Address _
City _ State _ Zip _
How long at address _ Own or Rent _
Employed by _ Position _
How long _ Salary $_
No. dependents _ Type car owned _ Year _
Other sources of income:
_ $_
_ $_
Outstanding obligations:
_ $_
_ $_
_ $_
_ $_
Pending lawsuits: _
Have you filed bankruptcy within last 6 years? _
Credit references:
Name _ Address _
Name _ Address _
Name _ Address _
Bank references:
Name _ Address _
Checking _ Savings _
Visa Card _ Master Card _
American Express _ Other Credit Cards _
NOTICE
131. Consumer Credit Application Form
CONSUMER CREDIT APPLICATION
Name ___________________________________________Date_______________
Address_____________________City___________State______Zip_____
How long at address___________________Own or Rent ____________
Employed by______________________________Position_____________
How long______________________________Salary $________________
No. dependents____________Type car owned_____________Year_____
Other sources of income:
___________________________________ $_______________________
___________________________________ $_______________________
Outstanding obligations:
___________________________________ $_______________________
___________________________________ $_______________________
___________________________________ $_______________________
___________________________________ $_______________________
Pending lawsuits_____________________________________________
Have you filed bankruptcy within last 6 years?_______________
Credit references:
Name______________________________Address_____________________
Name______________________________Address_____________________
Name______________________________Address_____________________
Bank references:
Name______________________________Address_____________________
Checking______________________Savings_________________________
Visa Card_____________________Master Card_____________________
American Express______________Other Credit Cards______________
NOTICE
When making application for credit, it is understood that an investigation may be made
whereby information is obtained through personal interviews with your neighbors, friends, or
others with whom you are acquainted. This inquiry includes information as to your character,
general reputation, personal characteristics, and mode of living. You have a right to make a
written request within a reasonable period of time to receive additional, detailed information
about the nature and scope of this investigation.
________________________________
Applicant
132. Contract 1, Goods
CONTRACT THIS AGREEMENT, made and entered into this ___ day of _________, l98_,
by and between ___________________, the Seller, and ___________________, the Buyer:
1. The seller hereby undertakes to transfer and deliver to the buyer on or before __________,
l98_, the following described goods:
2. The buyer hereby undertakes to accept the goods and pay for them in accordance with the
terms of the contract.
3. It is agreed that identification shall not be deemed to have been made until both the buyer
and the seller have agreed that the goods in question are to be appropriated to the performance
of the contract with the buyer.
4. The buyer shall make payment for the goods at the time when and at the place where the
goods are received by him.
5. Goods shall be deemed received by the buyer when received by him at .
6. The risk of loss from any casualty to the goods regardless of the cause thereof shall be on
the seller until the goods have been accepted by the buyer.
7. The seller warrants that the goods are now free and at the time of delivery shall be free from
any security interest or other lien or encumbrance.
8. The seller further warrants that at the time of signing this contract he neither knows nor has
reason to know of the existence of any outstanding title or claim of title hostile to his rights in
the goods.
9. The buyer shall have the right to examine the goods on arrival, and within business days
after such delivery he must give notice to the seller of any claim for damages on account of the
condition, quality, or grade of the property, and must specify the basis of his claim in detail.
The failure of the buyer to comply with these rules shall constitute irrevocable acceptance of
the goods.
10. Executed in duplicate, one copy of which was delivered to and retained by the buyer, the
day and year first above written.
/S/..........................
/S/..........................
133. Contract 2, Goods
CONTRACT FOR SALE OF GOODS
Agreement made and entered into this (date) , by and between (name of seller), of (address)
(city) , (state) , herein referred to as "Seller", and (name of buyer) , of (address)
(city) , (state) , herein referred to as "Buyer".
Seller hereby agrees to transfer and deliver to buyer, on or before (date) , the following goods:
Buyer agrees to accept the goods and pay for them in accordance with the terms of the
contract.
Buyer and Seller agree that identification shall not be deemed to have been made until both
parties have agreed that the goods in question are to be appropriated and fulfill the
requirements of performance of said contract with the buyer.
Buyer agrees to pay for the goods at the time they are delivered and at the place where he
receives said goods.
Goods shall be deemed received by buyer when delivered to address of buyer as herein
described.
Until such time as said goods have been received by buyer, all risk of loss from any casualty
to said goods shall be on seller.
Seller warrants that the goods are now free from any security interest or other lien or
encumbrance, that they shall be free from same at the time of delivery, and that he neither
knows nor has reason to know of any outstan